Top 5 Helpful Gmail Labs Add-ons

If you know about how much I like my GTD Inbox, you’ll know I like to keep a tidy ship in my email inbox. A single unread message creates anxiety, so they get read and replied to, marked for action, or archived. Gmail is my preferred email web client and has been for several years, when I switched full-time over from Yahoo! Mail.

I use Google Apps for my domain and integrate several other email accounts into what I call my “control tower” for email.

Gmail keeps growing and adding new features, and gives users a cool way to learn Gmail tricks by becoming a Gmail Ninja, but one thing I really like is that they have Gmail Labs which gives users access to experimental features that can be activated as desired.

You’ll find a lot of great tricks and features in their Gmail Ninja tips, but my 5 favorite Gmail Labs add-ons are:

  • Undo Send
  • Canned Responses
  • Sender timezone
  • Refresh POP accounts
  • Multiple signatures for multiple email addresses

Undo Send

Undo Send - Gmail Google Labs

Undo send perhaps is the most important add-on you can activate. After you’ve hit the “Send” button, it gives you the ability to cancel sending an email for several seconds. That attachment you forgot to send, that email you probably shouldn’t have, the person you forgot to copy on the mail, all now have a savior. At least for a few seconds.

Enable “Undo Send” and the next email you send, you’ll see “Your message has been sent” and then a link to “Undo” that will remain visible for several seconds. After it’s gone, your message has been delivered.

Canned Responses

Canned Responses - Gmail Google Labs

Canned Responses, especially for someone who has a website and receives a lot of emails with the same types of questions (solicitation, guest posts, advertising, advice, moving to Italy, etc.), are a time saver!

Canned Responses will show up right next to the “Add an Attachment” link in your email editor. After you click “Reply” just click on the Canned Responses drop-down and “Insert” and select the applicable message. Or, if you’ve just crafted the perfect reply, you can save it by selecting Save > Create new Canned Response. It has saved me a lot of repeating myself.

Sender Time Zone

Sender Time Zone - Gmail Google Labs

Now that I’m working with a very international team, and very international clients, it’s hard to keep track of what time it is wherever they are. When I need to answer an email, it helps me to use Sender Time Zone so I can know exactly what time it is where they are. Are they sleeping, and won’t see the email for a few hours, or are they just about to walk out of the office, so it’s best to send the email as soon as possible?

Refresh POP Accounts

 alt=Refresh” link to the right of your main navigation buttons, and it will show up to the right of the “More Actions” button.

Multiple signatures for multiple email addresses

This last feature is actually not part of Gmail Labs, but it’s a feature that was added only recently and it’s one I’ve rejoiced about. If you manage multiple email addresses in Gmail, it’s likely that you don’t want to use the same signature for all of them. You can set up individual signatures for each account by going to Settings > General and scrolling down to Signature.

Do you have any tricks you use to enhance your email experience? Even not in Gmail? Let me know.

Images: Google, and screenshots of my own Inbox.

Advertisements

2 replies »

  1. Some other ones I love:
    – Reply to all: to have “reply all” be the default when you type in the reply box
    – Send & Archive: I use this button everytime I send a message to keep my inbox clean.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

Advertisements

Subscribe to my Newsletter!

Subscribe to posts via email

Sara is your in-house geek, sharing tech tips, biz Info and how-tos to bridge the gap between meek and geek.

My ebook on Amazon!

My Food & Travel Site:

Rossosara on Instagram

California in November...or...don’t throw crackers at a peacock to get it to go away. 😂 Run, don’t walk: @traderjoes now has “Stelle di Notte” aka Pan di Stelle aka delicious iconic cookies from Italy (and made there too, from the label). #pandistelle #Italy Solo coffee trip means the diaper bag can stay at home and my used-to-be-everyday Furla purse can come out. 😂 #thatmomlifetho #espresso #cortado A look inside The Artful Baker by @cafefernando on my IG Story today! One of the most gorgeous cookbooks I’ve ever seen, and I even get a shout out inside! Can’t wait to start baking from it. #notsponsored #talentedfriends Testing chocolate… Only because I have to! “Have to“ because my beloved Fireworks chocolate is out of season right now. Although I can always get one from Chuao, Trader Joe’s makes a comparable bar for less than half the price. So far the dark chocolate caramel bar and the cold brew bars are tasty! #notanAd #IWish :) Meal planning is the only reason I don’t eat out every night of the week right now with a newborn. Here are my tips and tricks for How I Meal Plan. Link in profile and http://www.msadventuresinitaly.com/blog/2017/10/02/how-i-meal-plan-tips-and-advice/
%d bloggers like this: